Different items are received in mandis on a daily basis. While some are procured and then sold, others are purchased directly from the suppliers. Let’s check out how ‘Party Stock’ items are added on the ‘Arrivals’ page of ChargeERP. This is the next article from our ‘How To’ series. In the previous article, we discussed ‘How to add suppliers on the ‘Account’ page of ChargeERP’.

The ‘Arrivals’ page helps in creating entries related to the items that arrive in sabzi mandis. Here, commission agents can keep a record of their procured and purchased items. Party stock accounts for all the commodities procured by the commission agents on behalf of the suppliers. After the stock is sold in mandis, its profit and loss will be borne by the suppliers only.

Below are the steps involved in adding ‘Party stock’ entries on the ‘Arrivals’ page of ChargeERP.

• Firstly, log into your ChargeERP account. Once you log in, you will directly land up to the ‘Dashboard’ page. From the top left corner of the ‘Dashboard’, click on the company name dropdown (A) and choose the company you want to add party stock entries to.
• Now using the sidebar option on the left side, just click on the ‘Arrivals’ tab (B).

• The ‘Arrivals’ page has three tabs, namely ‘All’, ‘Party Stock’ and ‘Self Purchase’. To add a new party stock entry, click on the ‘Party Stock’ tab (C).
• Then, click on the ‘New Arrival’ button (D) on the right side of the page.

An ‘Add New Arrival’ form will open. First, fill in the ‘Basic Details’ section (E).

• Select the ‘Date’ of this entry from the given calendar.
• Now, select the ‘Supplier’ name from the dropdown. Please note that you can also add a new supplier by using ‘ADD NEW’ option in dropdown.
• The ‘Outstanding Balance’ is automatically filled, based on the ‘Supplier Account’ chosen.
• Now type in ‘Vehicle Number’ and ‘Bill Number’.
• Next, you can add optional details like ‘Agent’, ‘Broker’, and ‘Transport’.

Now, fill in the ‘Item Details’ section (F).

• Select the ‘Item’ from the dropdown. Please note that you can also create a new item by using ‘ADD NEW’ option in the dropdown.
• You can opt to add the ‘Lot No.’.
• Next, input ‘Nug’ or ‘Weight’ or both.
• Now, enter the ‘Rate’ and choose the unit from the ‘Per’ dropdown.
• The final ‘Amount’ is auto-calculated based on these inputs.
• Since it is a ‘Party Stock’ entry, you can also choose to skip the ‘Rate’ and ‘Per’ unit for the time being. You can add them later after the actual sale of items. The ‘Amount’ will not show any value in such cases.
• Use the ‘Add Row’ button (G) to add multiple arrivals of different items from the same Supplier.

Finally, come to an optional ‘Other Charges’ section (H).

• Click on the ‘Particulars’ dropdown and choose the right option.
• Any other charge not mentioned in this list can be added under the particular ‘Miscellaneous Charges’.
• Fill in the ‘Amount’ for each ‘Particulars’, and add ‘Remarks’ if required.
• Use the ‘Add Row’ button (I) to add multiple charges.
• ‘Clear All Rows’ button (J) allows you to delete all the charges.

Footer

The footer (K) displays ‘Total Nug’, ‘Total Weight’, ‘Amount’, ‘Charges’ and ‘Net Amount’. Please note that the ‘Net Amount’ is calculated by subtracting the value of ‘Charges’ from the ‘Amount’.

Now, save all these details, by clicking on the ‘Save’ button (L). The newly added ‘Party Stock’ entry will now appear in the table on the ‘Arrivals’ page under the ‘All’ and ‘Party Stock’ tab.

How to edit and delete ‘Party Stock’ arrival entries?

Every row on the ‘Arrivals’ table has a ‘three-dot menu’ (M) on the right side. As you click on it, ‘Edit’, ‘Delete’ and ‘Download Seller Bills’ options will be shown. Select ‘Edit’ or ‘Delete’ options to edit or delete your party stock arrival entries respectively.

How to download seller bills?

Use the same ‘three-dot menu’ and click on the ‘Download Seller Bill’ (N) option. You will see a ‘Confirmation Box’ (O) to receive this report over WhatsApp.

As soon as you make your choice between ‘Yes’ or ‘No’, you will be redirected to the ‘Seller Bill’ (P) where you can choose to ‘Print’ (Q) and ‘Download’(R).

This is how you can add ‘Party Stock’ entries on the ‘Arrivals’ page of ChargeERP. Read our next article in the ‘How To’ series – ‘How To Add ‘Self-Purchase’ entries On ‘Arrivals’ Page Of ChargeERP’. ChargeERP is one of the best accounting software known in Indian mandis. It is easy to use, quick, and allows multiple devices access. Designed by Bijak, India’s most trusted agri-trading app, ChargeERP uses an end-to-end encryption method to secure your important financial data.

If you want to know more about ChargeERP software and the newly launched ChargeERP box, feel free to connect with us at +91 8588998844 or visit www.chargeerp.com. You can request a free demo here: https://www.chargeerp.com/#demo. We also suggest that you follow us on Facebook for regular updates. You can check out their latest videos on the ChargeERP YouTube channel.